If it is an example of weak internal control, indicate which internal control principle is violated v 1' human rqsdutce controls establishment of responsibility 3- segregation of duties 4- independent internal veriﬁcation a 5- - physical controls exercise 8-8 horvath company uses an imprest petty cash system. 4 3 executive summary 31 following a thorough review of the accounts department and, in particular, the petty cash system, a number of weaknesses were identified the major weakness with the current system is that the petty cash is loose in the drawer of the receptionist who is often away from her desk dealing with. Weakness of petty cash: imprest checking account – the reasons to use it, main features and facts, regulations on how to use them, imprest checking account advantages and nuances imprest system advantages – reasons to use the imprest system, three main imprest system advantages, the principles of imprest system work, main imprest features and facts. For each of the following independent situations, indicate the apparent internal control weaknesses and suggest alternative procedures to eliminate the weaknesses 1 john smith is the petty cash custodian john approves all.
The cash allocated for petty expenditures for a specific period is entered on the credit side of general cash book and on the debit side of petty cash book the cash is given to the petty cashier either on ordinary system or imprest system which are briefly explained below. An imprest system of petty cash means that the general ledger account petty cash will remain dormant at a set amount for example, if the petty cash custodian is entrusted with a locking bag containing $100 of currency and coins, then the petty cash account will always report a debit balance of $100. The imprest petty cash system is a method of accounting for petty cash expenses under the system, the petty cash fund balance is always maintained at a fixed amount decided on when the fund is first established during an accounting period petty cash is used to pay cash expenses which are supported by petty cash vouchers.
Petty cash is a small amount of discretionary funds in the form of cash used for expenditures where it is not sensible to make any disbursement by cheque, because of the inconvenience and costs of writing, signing, and then cashing the cheque. The imprest system is a form of financial accounting system the most common imprest system is the petty cash system the base characteristic of an imprest system is that a fixed amount is reserved, which after a certain period of time or when circumstances require, because money was spent, it will be replenished. Internal control and cash assignment classification table study objectives questions brief exercises exercises problems set a problems 2a identify internal control weaknesses over cash receipts and cash disbursements the activities in a petty cash system and the related principles are: (a) (1) establishing fund. A petty cash system is a set of policies, procedures, controls, and forms that a company uses to dispense cash for various miscellaneous needs, such as office supplies and services the basic process of setting up a petty cash system is: location decide upon the locations where pett.
A petty cash system helps businesses pay small expenses quickly without recording each transaction it is a separate fund of cash that is set aside to pay for supplies or other low-dollar expenses to control the petty cash fund properly and record it correctly for tax purposes, the fund should be stored in a secure. Petty cash custodians are responsible for ensuring that petty cash expenses are appropriate and in accordance with university and local policies, disbursing cash from a petty cash account, documenting expenditures and keeping receipts, reconciling the account quarterly. Identify the weaknesses in the existing procedures and identify improvements to the existing system - descibe the control weaknesses in accounting for cash.
Every system has its vulnerabilities, and the main weakness in a petty cash system is that there often is no system because the amounts involved are usually small, businesses don’t always take record-keeping seriously. How to account for petty cash two parts: establishing the petty cash system managing the petty cash expenditures community q&a every business makes small purchases each day for items such as office supplies, stamps, shipping charges, and other miscellaneous items. Petty cash conflicts of interest ensure that agency assets such as vehicles, cell phones, equipment, and other agency resources are used only for official business.
Petty cash is a system for keeping track of small, random business purchases that can easily be forgotten and left unrecorded in your bookkeeping system. Subject: petty cash section i - e issue 6 page 2 of 2 effective 7/10/07 management at the system office an ach transfer will be done the day following for material weaknesses ask management to respond with a written corrective action plan 13 send a summary of the results, as described in apl i-f, to internal audit. Following a thorough review of the accounts department and, in particular, the petty cash system, a number of weaknesses were identified the major weakness with the current system is that the petty cash is loose in the drawer of the receptionist who is often away from her desk dealing with clients.
• cash (incoming, petty cash, and change funds) • payroll (hourly, vacation, and sick leave) • p-card/t-card – personally designed a system where two individuals had partial asset roles, neither had powerpoint - common internal control weaknesses bmg 2015 12 01. Petty cash responsible person: the petty cash responsible person requests the initial petty cash fund, requests changes to the petty cash fund, reviews the custodian’s reconciliations, and occasionally checks the cash balance.
4 the internal control weaknesses of a payroll system internal control weaknesses in cash receipts are especially serious who is authorized make disbursements from petty cash and whether. Petty cash is counted every month by the accounts clerk, who is in charge of the cash(5) the petty cash balance is then reimbursed using the ‘imprest’ system and the journal entry produced to record expenditure in the general ledger. Under this imprest system of petty cash book, the head cashier provides a fixed amount of money to the petty cashier in advance for meeting expenditure of a particular period at the end of the period, the petty cashier submits to the head cashier a statement of expenditures incurred by him.